Monthly books • cleanup • financial reporting
Bookkeeping & Financial Reporting
Reliable monthly bookkeeping, reconciliations, catch-up cleanup and clear financial reports for U.S. companies owned and operated from anywhere in the world.
Choose the support you need
Two ways to get your books under control
Whether you need dependable monthly support or help bringing older records up to date, the engagement is scoped around your transaction volume, accounts, systems and reporting needs.
Ongoing support
Monthly Bookkeeping
For companies that want consistent, full-service bookkeeping and a cleaner monthly close.
- Chart of accounts setup or review
- Transaction recording and categorisation
- Bank, credit-card and payment-account reconciliations
- Monthly profit and loss and balance-sheet reporting
- Tax-ready books and year-end coordination
Project-based support
Catch-Up & Cleanup Bookkeeping
For companies with overdue, incomplete or disorganised records that need to be corrected and brought up to date.
- Historical transaction review and organisation
- Reconciliation of bank, card and payment-platform activity
- Correction of duplicate or misclassified entries
- Chart of accounts and opening-balance cleanup
- Reliable handoff for tax preparation or ongoing bookkeeping
Pricing is confirmed after reviewing the number of accounts, monthly transaction volume, historical periods, payroll or payment platforms and overall complexity.
Who this is for
Bookkeeping built around real operating needs
Your entity structure, ownership, sales channels and reporting requirements shape the right bookkeeping scope.
Monthly bookkeeping is useful when…
- Your business has recurring bank, card or payment-platform activity.
- You need dependable monthly profit-and-loss and balance-sheet reports.
- You want financial records ready for tax preparation, investors or management decisions.
- You operate a U.S. company while managing the business from another country.
Catch-up or cleanup is useful when…
- Several months or years of transactions have not been recorded or reconciled.
- Your balances do not agree with bank, card or payment-processor statements.
- Duplicate, uncategorised or incorrectly classified transactions are affecting reports.
- A tax filing, financing request or new bookkeeping engagement requires reliable opening records.
Prepare efficiently
What information will we need?
Good bookkeeping starts with complete access to the records that explain how money moved through the business. We will confirm a tailored checklist before the engagement begins.
For catch-up work, we may also request prior financial statements, filed tax returns and the last reliable closing balances.
Typical information checklist
- Access to the current accounting platform or bookkeeping files
- Business bank and credit-card statements
- Sales, invoicing and revenue-platform reports
- Payment-processor and merchant-account statements
- Receipts, bills and major expense documentation
- Payroll summaries and contractor-payment information
- Loan, owner contribution and distribution records
- Prior-period reports and known bookkeeping concerns
What Optic does
A practical, defined bookkeeping scope
We organise the financial records, reconcile the agreed accounts and turn the underlying activity into reports you can use. The exact frequency, systems and deliverables are confirmed in your engagement terms.
Bookkeeping supports accurate tax preparation and business decisions, but it does not replace fact-specific tax, legal or audit advice.
Typical monthly deliverables
- Transaction recording and consistent categorisation
- Bank, credit-card and agreed payment-account reconciliations
- Review of uncategorised, duplicate or unusual items
- Monthly profit and loss statement
- Monthly balance sheet and general-ledger support
- Clear questions where owner input or documentation is required
- Organised year-end records for the tax-preparation handoff
How it works
A clear route from raw records to reliable reports
The process is designed to identify gaps early, keep questions organised and establish a dependable close or cleanup workflow.
Review your current position
We discuss the company, transaction volume, accounts, accounting system, reporting needs and how far the books are currently up to date.
Confirm scope and information access
You receive an agreed scope, fee and records checklist. We then obtain the approved accounting, banking and source-document access required for the work.
Record, reconcile and review
We process the agreed activity, reconcile accounts, investigate exceptions and send a focused list of questions where your input is needed.
Report and keep the next period cleaner
We deliver the agreed financial reports and maintain the recurring workflow—or provide a clean handoff after a catch-up engagement.
Connected services
Keep books, tax and compliance working together
Clean financial records make it easier to prepare returns, answer filing questions and plan ahead without rebuilding the numbers each time.
Catch-Up / Cleanup Bookkeeping
Bring overdue or unreliable records up to date before moving into a recurring monthly process.
C-Corp Tax Return
Coordinate clean year-end books with the preparation of the company’s U.S. corporate tax return.
LLC Tax Return
Connect reliable financial records with the filing needs created by the LLC’s classification, ownership and activity.
Common questions
Bookkeeping questions founders often ask
What is normally included in monthly bookkeeping?
A typical engagement can include transaction categorisation, reconciliation of agreed bank, card and payment accounts, review of exceptions and monthly financial statements. Your engagement letter confirms the exact accounts, frequency and deliverables.
How is bookkeeping pricing calculated?
Pricing depends on transaction volume, number of accounts, accounting-system condition, payment platforms, payroll activity, reporting needs and the number of historical periods involved. We will confirm the scope and fee after reviewing these factors.
Can you help if several months or years are behind?
Yes. Catch-up and cleanup bookkeeping is designed for overdue or inconsistent records. We first assess the available statements and files, then confirm the periods, corrections and estimated work required.
Can Optic work with my current accounting software?
We can review your existing cloud-accounting setup and confirm whether it is suitable for the engagement. Where a new setup or chart of accounts is needed, that work will be included in the agreed scope.
Will the books be ready for tax preparation?
The bookkeeping process is designed to produce organised, reconciled financial records for the tax-preparation handoff. Final tax treatment and filing requirements are reviewed separately based on the company’s facts.
Can I start with a strategy call if I am unsure what I need?
Yes. The $99 Tax Strategy Consultation can review your entity, ownership, current records and filing concerns before the bookkeeping engagement is scoped.